CASE STUDY

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How a Multi-location California Dealership modernized warranty rate increase filing with Loopra AI.

Multi-location California Dealership One-pass OEM approval Months → days
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EXECUTIVE SUMMARY

Higher Rates. Cleaner Filing. Faster Path to Revenue.

Warranty rate increase filings are one of the most valuable Fixed Ops opportunities — and one of the hardest to get right. A Multi-location California Dealership used Loopra to analyze qualifying repair orders, evaluate every eligible filing window, and prepare accurate, OEM-ready submissions.

The results: meaningful recurring annual revenue recovered, one-pass OEM approval with no rebuttal cycles, and a dramatically streamlined filing process.

THE CHALLENGE

A High-Stakes Filing That’s Easy to Get Wrong

A strong rate filing can recover hundreds of thousands a year — but state rules, OEM requirements, and messy RO data make it easy to underclaim, face rebuttals, or get rejected.

They needed a partner that could deliver on three priorities:

Priority 1

Optimal rates

Secure the highest fair and defensible reimbursement — no money left on the table.

Priority 2

One-pass accuracy

Minimize unnecessary OEM rebuttals and back-and-forth.

Priority 3

Fast execution

Move quickly from analysis to submission and get higher rates live sooner.

THE SOLUTION

AI-Powered Warranty Rate Filing

With Loopra, the dealership managed its warranty rate increase filing end to end — from analysis through an OEM-ready submission.

  • AI reviews qualifying repair orders and evaluates every eligible filing window
  • Identifies the optimal reimbursement opportunity supported by the data
  • Checks filing requirements, flags questionable items, and prepares OEM-specific reports
  • Built-in filing rules add consistency; expert review covers where judgment matters

AI handles the analysis at scale. Rules keep filings consistent. Experts cover the edge cases.

Loopra AI-powered warranty rate filing.
THE RESULTS

What the Dealership Got

01

Optimal reimbursement rates

Loopra evaluated every eligible filing window to find the strongest opportunity supported by qualifying ROs — without compromising filing quality.

Significant annual revenue recovered

02

Accurate filing. One-pass approval.

AI analysis, built-in rules, and expert review caught qualification issues, calculation problems, and documentation gaps before submission.

No rebuttal rounds. No delay.

03

From months to hours

They moved from analysis to a submission-ready filing in two days instead of months — so higher rates could take effect sooner.

Weeks or months → a couple of days

See Warranty Rate Increase

“Loopra is an absolute game changer. The platform didn’t just speed up our process — it fundamentally transformed how we approach warranty reimbursement. Our team is more efficient, our revenue is up, and we finally have visibility into opportunities we were missing before.”

Multi-location California Dealership Warranty rate increase with Loopra

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