WARRANTY SUBMISSION CO-PILOT

An AI Co-Pilot for Every
Open Warranty Job.

It sits with the RO while work is still live — flags what’s missing, guides CCC and opcodes, and keeps warranty admin and the shop flying the same flight path before close.

Guides while open Admin + shop aligned OEM-ready before close
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THE REAL CLAIM PROBLEM

Most Pain Isn’t Filing — It’s Flying Blind Afterward

Pain

No co-pilot on the job

Missing photos, thin corrections, and wrong opcodes surface days later — when warranty admin is chasing people who already moved on.

Co-Pilot move

Guide the claim in real time

The co-pilot watches the open RO, surfaces gaps, recommends concern / cause / correction and opcodes from live context, and keeps everyone on one shared checklist.

Result

Submission-ready before close

Less backfill. Fewer fire drills. Claims that land clean the first time — with your team still in control.

HOW THE CO-PILOT HELPS

From Open RO to Submission-Ready — Side by Side With Your Team

Warranty Submission Co-Pilot doesn’t replace warranty admin or the shop. It rides along on every warranty job and makes the next right step obvious while people can still act.

  • Watches open warranty ROs and flags documentation gaps before close
  • Recommends concern, cause, and correction from the job’s real context — not a blank form
  • Suggests the best-matching opcode so coding errors don’t land on the warranty desk
  • Keeps required photos, punches, and checklist items visible to admin, advisors, foremen, and techs
  • Shares one status path — open → in progress → ready for review — so nothing gets lost between desks
Works with your team Less admin chase Shop-floor aligned
See the Co-Pilot on Your ROs
Warranty Submission Co-Pilot guiding an open repair order toward submission-ready status
WHAT THE CO-PILOT BRINGS TO EVERY JOB

Visibility. Guidance. Shared Status. Clear Rules.

Four capabilities in one co-pilot — so warranty claims stay on course from the bay to ready for review.

Live claim visibility

See which open jobs still need documentation, who’s blocked, and what must finish before the RO closes — not days later in a rebuttal email.

  • Incomplete checklists surfaced while the job is live
  • One view for admin, advisors, and foremen
  • Stop the post-close scramble before it starts

Shared flight path

Pin the warranty jobs that matter. Track status together — open, in progress, ready for review, closed — with tagged notes so the whole crew stays aligned.

  • Shared per-job watch across the dealership
  • Status workflow from open to ready for review
  • Tagged notes that reach the right person
Open In progress Ready for review Closed

AI claim guidance

The co-pilot reads the RO while it’s live and recommends the strongest concern, cause, and correction — plus the opcode that best matches the work performed.

  • Context-aware CCC guidance next to the job
  • Best-matching opcode suggestions for the operation
  • Fewer coding and correction errors reaching warranty admin

Policy as a living checklist

OEM and store rules become a checklist the co-pilot enforces with the team — photos, punches, parts tags, CCC language — while people who can still act are on the job.

  • Every required document surfaced before close
  • Rules extracted from policy — editable by your team
  • Same standard for admin, advisor, foreman, and tech
BEFORE / AFTER

Flying Solo After Close — or Co-Piloted Before Close

Before

The post-close scramble

  • Missing photos discovered after the car left
  • Thin CCC rewritten from memory
  • Wrong opcodes fixed in rebuttal rounds
  • Admin chasing three people for one claim
With the Co-Pilot

Ready for review before close

  • Gaps flagged while the RO is still open
  • CCC and opcode guided from live context
  • Shared status across admin and the shop
  • One flight path — no bounce between desks
WHO IT CO-PILOTS

One Co-Pilot. The Whole Floor.

Warranty claims stay on course when everyone gets the same guidance, checklist, and status — in the moment.

Warranty admin

See what’s blocked, what’s ready, and who to tag — with the co-pilot watching the queue, not another email chase.

Advisors

Know what the claim still needs before the customer leaves the lane.

Foremen

Keep watched jobs moving through in-progress to ready for review.

Technicians

Capture photos and correction details while the job is still on the rack — with clear prompts from the co-pilot.

WHY IT MATTERS

Claims Quality Needs a Co-Pilot on the Floor

The best filing package starts beside the open RO — not in a rebuttal inbox.

While open
Co-pilot flags gaps when the shop can still fix them
Shared
Admin and the shop fly the same status and notes
Guided
CCC, opcodes, and OEM rules prompted on every job

Put the Co-Pilot on Your Open ROs

A free, 20-minute review of how your store captures warranty documentation today — and how a co-pilot changes the path to close.

Book Your Review